IPWEA Fleet Health Check

IPWEA Fleet Management Maturity Assessment

Understand Your Fleet Management Maturity


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FMC

Understand Your Fleet Management Maturity


Every council should know how mature its fleet management practices are.

Fleet is a critical operational function that supports frontline services, staff safety, community outcomes and long-term financial sustainability. Yet many councils have not taken the time to independently assess how well their fleet practices align with recognised best practice.

The IPWEA Fleet Management Maturity Assessment is a simple, structured and non-judgemental way to understand where your organisation is now — and what it can do next to lift its level of fleet management maturity.

Free for IPWEA Fleet Subscribers

The assessment is available free of charge to IPWEA Fleet Subscribers.

Benchmark Your Fleet Against Others

The assessment can be used to benchmark your fleet against other participating organisations.

Insight to Improvement

A maturity assessment isn’t an audit or about fault, it sets a clear starting point for continuous improvement.

Assess the Areas That Matter


The assessment reviews 17 fleet management practice areas across three key dimensions:

 

Strategy, Planning and Acquisition

Fleet strategy, planning practices, continuous improvement, procurement and disposal.

 

Operations, Maintenance and Compliance

Maintenance and repair, workshop management, fuel and energy management, information management, compliance and safety.

 

Financial and Risk Management

Lifecycle cost management, performance management, driver management, risk and insurance, sustainability and emissions.

The process helps fleet practitioners identify strengths, gaps and opportunities to improve fleet outcomes across the full asset lifecycle.

Free for IPWEA Fleet Subscribers


The assessment is available free of charge to IPWEA Fleet Subscribers and is completed in a facilitated Microsoft Teams meeting with an IPWEA Fleet team member.

There is no complex preparation or lengthy form to complete. Bring together the people who contribute to fleet outcomes across your council such as fleet, procurement, finance, workshop, risk, safety, sustainability and governance for a practical conversation about current practices.

IPWEA Fleet

IPWEA Fleet

Receive a Practical Maturity Report


Following the assessment, your council will receive a confidential report showing:

  • Overall fleet management maturity result
  • Results across each of the three dimensions
  • Scores for the individual practice areas
  • Clear maturity level (Basic, Core or Advanced)
  • Visual results for explaining fleet performance
  • References to relevant PVMM chapters

The PVMM references provide a practical pathway for improvement. Rather than simply identifying a gap, the report directs your team to recognised best-practice guidance that can help strengthen policies, processes, planning and decision-making.

Benchmark Your Fleet Against Others


The assessment can also be used to benchmark your fleet against other participating organisations.

Benchmarking helps councils understand whether their current practices are keeping pace with the sector, identify common areas of weakness and learn where improvement effort will have the greatest value. It also provides useful evidence to support discussions about fleet strategy, resourcing, systems, training and investment.

IPWEA Fleet

IPWEA Fleet

Turn Insight Into Continuous Improvement


A maturity assessment is not an audit and it is not about finding fault. It is about giving your council a clear starting point for continuous improvement.

Whether your fleet is building foundational processes, strengthening governance, improving utilisation and lifecycle planning, preparing for low and zero-emission assets, or seeking to move from Core to Advanced maturity, the assessment provides a structured way forward.

   If your organisation is considering a comprehensive, on the ground fleet review, the IPWEA Fleet Health Check Tool will ensure the review is focused on the areas of greatest need and effectively provide a consultants brief.

IPWEA FLEET is excited to be able to now provide our subscribers with a Fleet Management Health Check Service. The IPWEA fleet management health check is an efficient and effective way for a fleet owner to review their fleet management processes and activities to identify what is being done well – but more importantly where improvements can be made. The health check is a proactive and positive way to identify and address areas of concern before they become more significant issues. It’s like going to a Doctor for a check-up so you can address problems before they become serious and costly.

A health check provides the following benefits:

  • Identifies gaps before more serious problems occur
  • Drives continuous improvement
  • Demonstrates proactive management

The Health Check can be undertaken at two levels:

  • Third Party Assessment
  • Self-Assessment

  Third Party Assessment

This is undertaken in conjunction with IPWEA FLEET to provide an independent review of your fleet operation. A broad-based questionnaire covers 12 areas and 84 attributes important to the effective management of your fleet. The questionnaire enables the selection of the most suitable response from drop-down lists and requests validation documentation and comment where appropriate. You complete the questionnaire and attach associated documents online. There is no need to assign days on site with the assessor, the review is completed remotely.

An IPWEA FLEET professional assessor is then assigned to review and assess your response.

Following the assessment, you are provided with:

  • A report detailing the process undertaken, opportunities for improvement and key recommendations
  • A graphical score card
  • An assessment summary

You receive your assessment report generally within two weeks of returning the questionnaire.


IPWEA FLEET is a member of the Local Buy Fleet Management panel.

   If your organisation participates annually, a comparison can be made against the previous position assessment and against the wider industry as more organisations participate. The IPWEA Fleet Health Check will over time provide an important fleet benchmarking tool.

Cost

The cost for the Third Party Assessment is great value at $4,900 +GST

A discount is available to IPWEA Fleet Subscribers.

The Third Party Assessment provides you with an independent and detailed assessment of your fleet operation.

To order a Third Party Assessment Health Check, contact:

Marc Sibbald Director IPWEA Fleet marc.sibbald@ipwea.org


   Self-Assessment

IPWEA also offers a simple self-assessment that the fleet operator undertakes on their own to identify high level opportunities for improvement. The self-assessment health check can be downloaded at no charge for IPWEA FLEET subscribers from our Resources Page.

Fleet Management Health Check



Introducing IPWEA FLEET Professional Services
Do you have trouble finding the time or resources to manage your fleet the way you want and need to? Find out more about our Fleet Professional Services... designed to provide an effective, efficient and convenient way to improve fleet operations.

Book Your Assessment Today!


IPWEA Fleet Subscribers can book a free facilitated Fleet Management Maturity Assessment with an IPWEA Fleet team member.

Contact the IPWEA Fleet team today to arrange a Teams meeting and start benchmarking your fleet management maturity.

Interested in getting Fleet Subscription?

Other than getting a free maturity assessment, there are tons of benefits of becoming a fleet subscriber. Get access to PVMM, special discounts on fleet webinars, fleet management certificate and all other fleet related events.

Learn More