TnCs

Sponsorship Terms & Conditions

1. Full payment is required upon receipt of the tax invoice to secure your Sponsorship, Advertising and Exhibition requirements, including your booth allocation.
2. Payments not received within 30 days of the tax invoice, unless an alternative arrangement has been agreed, may affect your participation in the event. Invoices will be provided by ASN Events.
3. All prices quoted exclude GST.
4. Company logos will not be displayed until either a partial or full payment has been received.
5. The Organising Committee reserves the right to refuse an application.
6. The Organiser will make every effort to meet your selected participation requirements. If your chosen options are unavailable, the Organiser will contact you to discuss alternatives.

7. Sponsorship cancellations must be submitted in writing to the Organiser. A refund, less a cancellation fee, will only be provided if the sponsorship can be resold:

   • 75% refund if notice is given more than 90 days prior to the event
   • 50% refund if notice is given more than 60 days prior to the event
   • 25% refund if notice is given more than 31 days prior to the event
   • No refund if notice is given within 30 days of the event
8. If bookings are cancelled more than 30 days prior to the event, a credit (less a 25% cancellation fee) may be transferred to another IPWEA Australasia event within 18 months, at the Organiser’s discretion. Credits cannot be transferred a second time.
9. Sponsors and Exhibitors agree to comply with all conditions set by the Organising Committee and venue management.
10. If a Sponsor or Exhibitor fails to comply with these terms, the Organiser may reallocate the space or enlist a replacement Sponsor/Exhibitor. All monies paid will be forfeited.
11. Acknowledgement of Sponsors in the program or resource material depends on the date of booking, provision of the logo, and production timelines.
12. All signage, collateral, advertisements and artwork must be submitted to the Organiser for approval. The Organiser reserves the right to reject materials deemed inappropriate.
13. The Organiser reserves the right to redesign the exhibition floor plan in the best interest of Exhibitors.
14. Exhibitors must hold third-party liability insurance and provide a Certificate of Currency upon request.
15. Exhibitors must not erect signage, displays or obstructions that extend into adjoining spaces or compromise venue safety.
16. Exhibitors must not damage any surface or structure within the venue. Any damage caused will be at the Exhibitor’s expense.
17. The Organiser accepts no responsibility for any claims, costs or actions arising from samples or materials distributed by Sponsors or Exhibitors.
18. While reasonable precautions will be taken to protect exhibited items, the Organiser is not liable for loss, theft, or damage under any circumstances.
19. Sponsors and Exhibitors must not on-sell sponsorships, sub-let exhibition tables, or display unapproved products or programs without prior written consent from the Organiser.
20. The Organiser reserves the right to alter the duration or opening hours of the exhibition.
21. Force Majeure: The Organiser will not be liable for non-performance or refund in the event of circumstances beyond its control, including terrorism, civil disturbance, industrial action, epidemic, natural disaster, or other unforeseen events.
22. If government restrictions prevent an in-person event, the Organiser may postpone, run a hybrid event, or hold a fully virtual event. Changes will be communicated promptly. No refunds will be issued, but the Organiser will work with Sponsors and Exhibitors to achieve a fair outcome.
23. The Exhibitor’s aggregate liability under this agreement is limited to the amount paid to the Organiser, except where the Exhibitor is directly responsible for tangible property or personal damage, in which case the Exhibitor bears full liability.