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Conference Program

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Program Overview

Please note that this is not the final program and is subject to change.

Session
Time
Details
Smartrak User Group
10:00 am
Removing common headaches and barriers faced in fleet – Smartrak User Group
Join an interactive User Group hosted by the Smartrak team, where we’ll unpack the everyday headaches facing fleet teams today. Through shared discussion and real-world examples from industry peers, you’ll uncover practical strategies to:
  • Remove friction from driver processes
  • Overcome privacy and data challenges
  • Ensure safety through predictive maintenance
  • Report upstream with confidence
Site Tour Sold Out
12:30 pm to 4:30 pm
The IPWEA Site Tour is a must-attend tradition, taking delegates offsite to see fleet management best practice in action. Experience real-world innovation, technology and operational excellence, with practical insights you can apply in your own organisation. Always engaging, the tour combines technical learning with valuable networking in a dynamic setting.

Note: The Site Tour will depart from the Pan Pacific Melbourne – 2 Convention Centre Place, South Wharf and open to Conference Delegates.

Details to be announced soon.
Fleetyr User Group
01:30 pm to 3:00 pm
The Fleetyr User Group session will bring together members of the IPWEA Fleet Community to showcase the national benchmark project launched at the 2025 IPWEA Fleet Conference, providing a practical forum to explore how fleet performance compares across councils and organisations.

Led by Fleetyr, the session will unpack real-world insights drawn from the benchmarks, which align with the fleet management KPIs outlined in IPWEA's Plant and Vehicle Management Manual (PVMM).

Open to organisations that have participated in the benchmark project over the past 12 months, as well as fleet practitioners keen to lift their fleet management maturity, the session will focus on using comparable data to identify gaps, share learnings, and support continuous improvement across the IPWEA Fleet community.
Opening Cocktail Function sponsored by Teletrac Navman
6:00 pm
Kick off the conference in style at our quintessentially Melbourne cocktail function. Celebrate with great food, drinks, and atmosphere while reconnecting with peers from across Australia. It’s the perfect chance to start the annual catch-up, share stories, and build connections. Spaces are limited, so book early to secure your place!
Time
Session
8:00am – 8:50am
Coffee and light breakfast
8:50am – 9:10am
Welcome and Official Opening
9:10am – 9:15am
MC Sponsor Introduction
Repco
9:15am – 9:45am
Keynote 1
Topic – Applying Asset Management Principles to Fleet Management
Speaker – Emad Loka, Director Fleet Management, Fire and Rescue NSW
9:45am – 10:20am
Keynote 2
Topic – What Fleets Can Learn from Driving Thousands of Cars: Matt Campbell’s Fit-for-Purpose Masterclass
Speaker – Matt Campbell, Automotive Industry Commenter and YouTuber, The Right Car
YouTube Channel
10:20am – 10:30am
Platinum Sponsor Address
Hino
10:30am – 11:00am
Morning Tea
11:00am – 11:20am
Presentation
Topic – Finance for Fleet Managers: Getting access to a shrinking pool of capital
Speaker – Michael Shave, Director and Principal Consultant, Shave & Brett
11:20am – 12:00pm
Panel Discussion
Topic – Electrification beyond light vehicles: heavy transport, plant and equipment

Speakers
Sean Carter – Fleet Manager, Port Stephens Council
Catherine Singh – Senior Fleet Officer, City of Port Phillip
Kris Nair – Manager City Fleet, Blacktown City Council
Marie Piscopo – Fleet Services Unit Manager, Brimbank City Council
12:00pm – 12:20pm
Case Study
Topic – An integrated IVMS for Operations and Fleet
Speaker – James Walden, Manager – Maintenance and Operations, City of Whittlesea
12:20pm – 12:30pm
Gold Sponsor Address
Intellitrac
12:30pm – 1:30pm
Lunch
1:30pm – 1:50pm
Presentation
Topic – Procurement innovation: embedding whole-of-life cost thinking
Speaker – Shannyn Garrett, Procurement Manager – Property & Fleet, Serco Asia Pacific
1:50pm – 2:10pm
Presentation
Topic – Collaboration and alignment: successful continuous improvement
2:10pm – 3:00pm
Case Studies
Case Study 1 – Taking the lead on reducing heavy vehicle emissions
Kris Nair, Manager City Fleet, Blacktown City Council

Case Study 2 – Conducting a utilisation review
Thomas Brayley, General Manager City Fleet, Logan City Council

Case Study 3 – Commercial Vehicle Safety Project
Chris Campbell, General Manager Property, Workplace Facilities and Fleet, City of Gold Coast
3:00pm
Premium Sponsor Address
Kia
3:00pm – 3:30pm
Afternoon Tea
3:30pm – 3:40pm
Sustainability Sponsor Address
Smartrak
3:40pm – 4:30pm
Fleet Manager Roundtable 1
1. Peter Armour – Harnessing the power of AI for fleet reporting and decision making
2. Emma Sutcliffe – EV Fire Safety
3. Chris Campbell – CoR – Going beyond compliance
4:30pm – 5:00pm
Fleet Manager Roundtable 2
1. Ross Sanford – Fleet Decarbonisation
2. Melinda Ta – Engaging Staff in Fleet Policy Changes
3. Thomas Brayley – Strategy and Leadership in Fleet
5:00pm – 5:30pm
Networking Drinks
Onsite at The Timber Yard
5:30pm – onwards
Dinner and Awards Night
Fleet Innovation Award Presentation
Onsite at The Timber Yard
Time
Session
8:00am – 8:45am
Exhibition Opens
Coffee and light breakfast from 8:00am
8:45am – 10:00am
Technical Sessions
Inside on Stage with Screen
Formbird
Geotab
Autorola

Outside in exhibition space
Hino
Kia
10:00am – 10:30am
Morning Tea
10:30am
Silver Sponsor Address
Autorola
10:30am – 11:00am
Presentation
Topic – Strategies for building and leading teams through diversity and inclusion
Speaker – Louise Azzopardi, Trainer and Mentor for Heavy Vehicle Technicians
11:00am – 11:40am
Panel
Topic – Data-driven decision making: leveraging telematics and analytics
11:40am – 12:00pm
Presentation
Topic – Performance Management and Benchmarks
12:00pm – 12:10pm
Silver Sponsor Address
Viva Energy
12:10pm – 1:10pm
Lunch
1:10pm – 1:40pm
Presentation
Topic – Maintenance best practice and workshop productivity
1:40pm – 2:00pm
Wrap Up
Exhibitor Passport – Prize Draw
2:00pm – onwards
Conference Close
Delegates will be able to catch the conference bus from The Timber Yard to the airport from 2:00pm