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Conference Program

Build your Agenda (Coming Soon)

Program Overview

Please note that this is not the final program and is subject to change.

Session
Time
Details
Smartrak User Group
10:00 am
Join Smartrak’s User Group to explore solutions for telematics, pool car management, and EV transitions. This is an open forum for customers to share challenges, exchange insights, and shape smarter fleet strategies.
Site Tour
12:30 pm to 4:30 pm
The IPWEA Site Tour is a must-attend tradition, taking delegates offsite to see fleet management best practice in action. Experience real-world innovation, technology and operational excellence, with practical insights you can apply in your own organisation. Always engaging, the tour combines technical learning with valuable networking in a dynamic setting.

Note: The Site Tour will depart from the Pan Pacific Melbourne – 2 Convention Centre Place, South Wharf and open to Conference Delegates.

Details to be announced soon.
Opening Cocktail Function
6:00 pm
Kick off the conference in style at our quintessentially Melbourne cocktail function. Celebrate with great food, drinks, and atmosphere while reconnecting with peers from across Australia. It’s the perfect chance to start the annual catch-up, share stories, and build connections. Spaces are limited, so book early to secure your place! Location TBA.
Session
Details
Exhibition Opens
Coffee and light breakfast from 8:00 am
Conference Opening
Welcome and Official Opening
Keynote 1
Leadership in Times of Change – inspiring organisational transformation.
Keynote 2
Innovation & Technology Trends – AI, automation, and the connected fleet.
Morning Tea
An opportunity to grab a coffee and meet suppliers in the exhibition hall.
Presentation
Finance for Fleet Managers – getting access to a shrinking pool of capital
Panel
Electrification beyond light vehicles – heavy transport, plant, and equipment
Presentation
Collaboration and alignment – successful continuous improvement
Lunch
Refuel, recharge and reconnect
Panel
Procurement innovation – embedding whole-of-life cost thinking
Presentation
CoR leadership – moving beyond compliance
Case Studies
Resilience and risk – future-proofing your fleet against disruptions and natural disasters
Afternoon Tea
Load up on coffee and sugar to get through the afternoon
Roundtable Discussion 1
Facilitated by members of the IPWEA Fleet Council
Roundtable Discussion 2
Facilitated by members of the IPWEA Fleet Council
Networking Drinks
Onsite at The Timber Yard from 5:00 pm
Dinner and Awards Night
Onsite at The Timber Yard
Session
Details
Exhibition Opens
Coffee and light breakfast from 8:00 am
Technical Sessions
Experience the latest fleet innovations that cut costs, boost efficiency, and save resources. Choose between interactive product demonstrations or expert supplier presentations, with practical insights designed to keep your organisation ahead of the curve.
Morning Tea
Coffee, coffee and more coffee
Panel
Strategies for building and leading teams through diversity and inclusion
Case Study
Maintenance best practice and workshop productivity
Presentation
Data-driven decision making that leverages telematics and analytics
Lunch
Last chance to connect with suppliers. Do not forget to eat!
Presentation
Fleet performance measurement with KPIs that drive improvement
Wrap Up
Prize Draw - Exhibitor Passport
Conference Close
Delegates can catch the conference bus from The Timber Yard to the airport at 2:00 pm. Opt in at registration.