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Best way to record Plant Asset Details.

  • 1.  Best way to record Plant Asset Details.

    Posted 7 days ago
    Hi Everyone,

    Good Morning!

    I have recently started with the council's assets department, and been assigned the task to collect the information on all the assets that are missing from the system/records.

    And I am planning on starting with the records of Plants and Vehicle assets and sub-assets for instance, Fire Extinguisher, First Aid, GPS, Tripmeter, Spill Kits, Cranes, Lifting equipment, and etcetera in the plant.

    Our Council uses the Authority system for keeping the records of all the major assets and its sub assets, but the limitation to the Authority system is only the major capital assets are being recorded in the system and it makes more sense as well to not add all the small items in it as it would create thousands of new assets in Authority.

    So my question is what could be the best way of keeping the records of these small sub-assets other than creating an excel sheet for it?

    Thanks in advance.

    Kind regards,

    Abhishek Johar
    Narromine Shire Council
    Asset and Fleet Coordinator
    Pro Cert 2

  • 2.  RE: Best way to record Plant Asset Details.

    Posted 5 days ago

    I am intrigued by your not wanting to use Authority.  What reasons do you have for not using the Corporate Information System?  Has Narromine not invested in the Assets module?   Is it a "policy" decision to only record the major assets?  Spreadsheet should be your absolute last avenue to a solution.

    There are many solutions, but all are dependent on a large number of factors.  Firstly, what information do you require to record will be a major step forward in identifying the potential solutions.   Is it worth recording the First Aid Kits or GPS units when their replacement cost is so minimal?  There isn't really a "one size fits all" solution.  You will need to work through many phases of activity to identify the best solution for Narromine.


    Jon Charles
    CED Consultants

    Pro Cert 2

  • 3.  RE: Best way to record Plant Asset Details.

    Posted 3 days ago
    G'Day Abhishek what's your workshop use, I would think that they already collect most of the data you are looking for as far as Plant and accessories fitted.

    Randal Corby
    Cowra Shire Council
    Supervisor - Plant and Workshop

    Pro Cert 2