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Moving from Manual Pre-Starts to Digital Pre-Starts

  • 1.  Moving from Manual Pre-Starts to Digital Pre-Starts

    Posted 07-04-2021 09:56
    We currently use a manual Pre-Start Assessment Book in each plant / vehicles. The are many drawbacks to the physical assessment book eg. Don't get filled out each day, get filled out but not torn out and given to Supervisor, Given to supervisor but not sent to Workshop, Lost Pre-Starts, Completed when the operator 'gets a moment' rather than prior to commencing work.
    I am looking to trial a Digital Pre-Start with the help of an external contractor and am wondering if anyone out there is already using digital pre-starts, what worked / didn't work, and what were some wins you had by going digital?

    Any feedback would be greatly appreciated.

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    Andrew Jackson
    Townsville City Council
    Team Manager, Fleet Servioces - Townsville City Council
    Mt St John Bohle
    Australia
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    Pro Cert 2


  • 2.  RE: Moving from Manual Pre-Starts to Digital Pre-Starts

    Posted 07-04-2021 11:48
    Hi Andrew

    We found the same thing with Manual Pre-starts they would often not be filled out, or we would receive them all at the end of the fortnight.
    Roughly two years ago we moved over to a digital based pre start system that was created by Plant Assessor. The pre-start system was free as we are existing clients with Plant Assessor for Risk assessment purposes. The product is Called Pre Start Plus and is a free app that can be downloaded on any smart phone or device.
    We have found it fairly easy to roll out to the Organisation, each driver is given their own log on and they can save their favorite machine to their account. The library of vehicles comes from the Plant assessor data base that we had set up for risk assessment compliance.
    We have had a few issues with devices some operators were happy to use their personal device were other refused. More operational teams now have a tablet assigned to them so we were able to download the app on the device so they could use that.
    We are also now looking to see if we can incorporate the Digital pre starts into our Telematics system, this will allow us to see if a vehicle moves with out a pre star being completed. (I don't have a lot of info on this one yet as we are about to commence a 12 month trial with our Telematics provider).
    However with the digital Pre starts alone we have found it to be great, the workshop gets immediate notification of issues or faults, which can be rectified immediately. The operator can write a description of the fault and attach a photo. It also captures time, date and responsible person of when the Pre start was completed.
    It is definitely worth pursing it has been very good for us. Hope that helps

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    Richard Thompson
    Logan City Council
    Maintenance Coordinator
    LOGAN CITY DC
    Australia
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    Pro Cert 2


  • 3.  RE: Moving from Manual Pre-Starts to Digital Pre-Starts

    Posted 09-04-2021 08:21

    G'day Andrew,

    Prior to Mackay, I used the Plant Assessor, electronic Pre-start. I had all the problems you have experienced and the digital electronic version fixed most of them. We switched to the app version not long before I left and the operators were quite receptive.

     You still get those who do the old 'tick and flick' at the end of the day or at some other time during the day but with the electronic version you have an audit trail to catch those who aren't doing it in line with procedure. You can set up the operator to only see his/her machine and the supervisor to see all machines in their group.

    In addition to what Richard has expressed, another advantage that we found was that the supervisor would also get a notification of the pre-start being completed - or not, and could follow up with the operator immediately.

    You can set the system up to immediately notify the W'shop should an item go 'red', with text and pictures if necessary, so the fault can be diagnosed and actioned. The pre-start is also specific to the type of machine and records a date and time that the pre-start was completed plus you can use the clock reading to confirm in the fleet system. Everything is recorded.

     Others may be using some other systems – I believe there's a few around now, but the Plant Assessor system integrated with our use of Plant Assessor for risk assessments. It's easy to use, improves your downtime figure and covers you off on the compliance question.

     Hope some of that helps.

     Cheers

    Pat

     



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    Patrick Ahern
    Mackay Regional Council
    Fleet Coordinator
    MACKAY
    Australia
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    Pro Cert 2


  • 4.  RE: Moving from Manual Pre-Starts to Digital Pre-Starts

    Posted 09-04-2021 14:26
    Thanks Pat. As usual a great source of knowledge. We would definitelt be looking to go with some Green, Amber, Red messaging.
    Andrew

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    Andrew Jackson
    Townsville City Council
    Team Manager, Fleet Servioces - Townsville City Council
    Mt St John Bohle
    Australia
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    Pro Cert 2