Asset Management

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Asset Data Information Strategy

  • 1.  Asset Data Information Strategy

    Posted 22 days ago

    All,
          Has anyone developed an Asset Data Information Strategy?

    The strategy is intended to identify all aspects of asset data lifecycle, how this is provided, captured, integrated, reported, and improved, in the delivery of service outcomes for the organisation.

    1. Current State: The current state of asset information management system and processes.
    2. Future State: The requirements for the future state asset information management system including business processes, information systems and data, monitoring, benchmarking and audit and assurance.
    3. Roadmap: high-level, prioritised actions and resources required to implement the asset information strategy.
    4. Strategy: a detailed description of how things are done and key activities to improve efficiency of future state across a time horizon. (Improvement Plan)

    Interested in hearing from you if have development an Asset Data Information Strategy.



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    Gary Willocks
    Toowoomba Regional Council
    gary.willocks@tr.qld.gov.au
    Australia
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  • 2.  RE: Asset Data Information Strategy

    Posted 21 days ago
    Very much interested also Gary. I would love to see a template/guidelines for developing a strategy. I started a strategy/plan document a while back but in lieu of an overall asset management strategy. It's kind of become a dumping ground of ideas and requirements.

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    Samantha Gartland
    Northern Territory Airports
    Operations Systems Coordinator
    Eaton
    Australia
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  • 3.  RE: Asset Data Information Strategy

    Posted 20 days ago
    Hi Gary,
    I have done this for City of Stirling when in the Business Systems coordinator role there. For your strategy development, it needs to cover the gaps between 'Current state' to Future State' and is an all-encompassing plan to deliver the researched gaps/ needs & benefits.

    I suggest covering off for each item at a high level:

    • What - needs to be improved
    • Why - does it need to change and set its importance (is it redundant data and its reliance is impeding decision making or not being fed to GIS databases or multiple Databases with no agreed source of truth etc?)
    • Who - needs to be involved to make the improvement/change happen (BU members, Director/CEO or Vendor etc.)
    • Which - system/information needs developing (Asset Specific i.e. infrastructure road network and identify all systems this resides in, as that may be part of the issue)
    • How - Are you going to make the change (This is the strength of the strategy and can be a paragraph or two to identify if you need to use staff retraining or culture improvement or managerial direction and business rule creation or Policy amendment etc.)
    • When - does the change need to be done by (Set a realistic and agreed date to achieve the 'What') 
    • Cost - Identify potential cost and/or revenue for the change (Always cover all costs including ongoing to make sure budgets are set accurately).
    These then give the full picture to the strategy so you can rearrange it and review priorities and costs etc. It will then feed into the Roadmap or Project Program and subsequent plans. It helps keep it from being wordy and can focus your thinking for the development and you can always add more substance to sell it if required. Sometimes the adage 'less is more' is stronger when covering asset information especially as you are covering differing BU, sometimes differing directorates and they have incompatible goals and differing achievement timelines in mind.

    Good luck with your endeavours though and I hope this is of some help.

    Kind regards,
    Simon

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    Simon Young
    Rentco
    Direct Business Services
    Kewdale
    Australia
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  • 4.  RE: Asset Data Information Strategy

    Posted 20 days ago
    Hi all,

    I am currently working as a roads coordinator with a local council in Northern Territory. We are a small team responsible for maintenance of approximately 940 km of roads both sealed and unsealed within our region spread approximately the size of Victoria. Due to our limited resources and in house capabilities we are struggling to develop a asset management system to incorporate the roads data in to it and develop a 5 year asset plan.
    We have a plan and strategies in place and needed that template to set up our framework.

    Can anyone of you please attach the developed template for understanding and implementing it in our department?

    Any help is much appreciated.

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    Vikrant Jagarlamudi
    Civil engineer
    Katherine
    Australia
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  • 5.  RE: Asset Data Information Strategy

    Posted 21 days ago
    Hi Gary, I'm super interested in this also and would love to see a template/guidelines for developing one. In lieu an overall asset management strategy or directionI began a document last year which has become somewhat of a dumping ground of ideas and knowledge specific to our organisation in the wider accepted AM standards - it's a mish mash of strategy and plans. Look forward to feedback on this thread :)

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    Samantha Gartland
    Northern Territory Airports
    Operations Systems Coordinator
    Eaton
    Australia
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  • 6.  RE: Asset Data Information Strategy

    Posted 20 days ago
      |   view attached
    Hi Gary,

    This is something that I think a number of council's are dealing with to improve their data around asset management.  Council's hold so much data that at times, the requirements for asset data are overtaken by corporate data governance (general council correspondence).  There is also the competing issue between spatial data requirements, asset attribute data requirements and financial asset data requirements.  I have attached QPRC's internal directive for information.   This is the first attempt to document some of these processes and the process has some deficiencies.  Any feedback suggestions to the document would be greatly appreciated.


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    Andrew Grant
    Assets Specialist

    Queanbeyan-Palerang Regional Council
    Tel: 02 6285 6221
    Mol: 0429 130 039
    Web: www.qprc.nsw.gov.au
    Mail: PO Box 90 Queanbeyan NSW 2620
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    Attachment(s)

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  • 7.  RE: Asset Data Information Strategy

    Posted 9 days ago
    Hi Gary and Samantha,

    I am also interested and looking forward somebody will come up with template or spread sheet tool.

    Cheers
    Yusuf

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    Yusuf Khan
    Far North District Council
    Asset Manager
    New Plymouth
    New Zealand
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  • 8.  RE: Asset Data Information Strategy

    Posted 7 days ago
    As I understand it the City of Adelaide has been undergoing this as part of its Asset Management Transformation over the last couple of years, it may be worht reaching out to Jean-Pierre (JP) Koekemoer (now General Manager Environment and Infrastructure at City of Port Lincoln) and/or Ben Clark (now Group Manager Assets and Infrastructure at Town of Walkerville) via LinkedIn.

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    Brett Oldland
    Colour Me Green Horticulture
    Horticulturalist
    Littlehampton
    Australia
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  • 9.  RE: Asset Data Information Strategy

    Posted 7 days ago
      |   view attached
    Hi Gary

    Attached our strategy for our UK council client Cheshire East Highways. We have ISO 55001 so this has been reviewed as part of our assessment for certification from BSi.

    Hope you can adapt for your use

    Gary

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    Gary Mallin
    Ringway Jacobs
    Crewe
    United Kingdom
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