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Adoption of Office 365 for Asset Management

  • 1.  Adoption of Office 365 for Asset Management

    Posted 17 October 2018 01:13
    Edited by Kieran Shirey 17 October 2018 02:13
    I'm curious why we aren't seeing more organisations adopting (or considering) Office 365 for their Asset Management needs?
    Most organisations either have it or are in the process of moving to it.

    Businesses are replacing many of their current applications with it. I'm not sure why Asset Management Systems would be any different.
    Why not take advantage of a subscription you already pay for?


  • 2.  RE: Adoption of Office 365 for Asset Management

    Posted 18 October 2018 16:25
    We use Citywide software owned by Public Sector Digest out of London, ON.  I did not realize that Office 365 could be used for AM, I will check with our I.T. today.  Interesting.  Thank you for mentioning it.

    Have a great day!

    Michael


  • 3.  RE: Adoption of Office 365 for Asset Management

    Posted 21 October 2018 18:18
    ​Hi

    How are you using Office 365 for AM? Office 365 is online office apps from Microsoft, what specifically has any dedicated AM functions.
    Apart from excel spreadsheets access database and outlook tasks, I imagine these apps would need some significant configuration to get them to work as an intergrated AM system.

    Regards

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    DarrenGray
    Melton City Council
    Property Services Coordinator
    darreng@melton.vic.gov.au
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  • 4.  RE: Adoption of Office 365 for Asset Management

    Posted 22 October 2018 18:47
    Hi Darren,
    Like with all current applications being rolled into the Office 365 business ecosystem, organisations usually engage with a consultancy who have a template which gets you 80% of the way and the rest is customisation to business needs.
    The thing is, this is the process for an off-the-shelf AMS except, with O365, you're not paying for a new product.
    Functionality wise, you use SharePoint for the Asset Repository side, it has all the mapping/GIS capability (and more) of any AMS. PowerApps is used to create amazing Data Collection apps for any purpose. PowerBI is hands down the most advanced reporting tool available.
    All of it is seamlessly integrated with other inter-related business functions, its far more secure than any other AMS and you have complete in-house control to make changes where necessary.
    Cost wise, because you aren't paying for new software or SaaS, you're only paying for the initial consultancy to assist with the smooth implementation.
    User wise, it looks and feels almost like using a combination of Google/Microsoft that we've all been using for more than a decade so it has really good user acceptance.
    70% of Fortune 500 companies have purchased O365 in the past year and are replacing many current applications to create a more harmonious, centralised business platform. It certainly should be high on our radar, even if current AMS software providers aren't rushing to tell you about it.
    All the best.
    ps: here's a simple example of the layout in SharePoint.



  • 5.  RE: Adoption of Office 365 for Asset Management

    Posted 24 October 2018 16:56
    Hi Kieran

    Good to hear about a simple, cost effective, integrated and very user friendly solution. Could you expand on :All of it is seamlessly integrated with other inter-related business functions" and comment on how well this would interface with a legacy Finance system.

    Thank you.

    Robert


  • 6.  RE: Adoption of Office 365 for Asset Management

    Posted 25 October 2018 16:43
    ​Hi, Robert,

    I'm guessing that "All of it is seamlessly integrated with other inter-related business functions" simply means that there is the assumption you are going to be using Office 365 for most of your office functions, anyway.  So if you use Office 365 for asset management, there would be no "interfacing" issues as you might have with a proprietary (non-Microsoft) Asset Management software interfacing with your 365 spreadsheets and databases, etc.  Which does make sense.

    Hi, Darren Gray,

    I'm similarly a little skeptical.  Since "you're only paying for the initial consultancy to assist with the smooth implementation", it sounds a bit like a sales pitch from an AM consultant who doesn't have proprietary software to sell.  That doesn't mean Office 365 can't work well as an AM system; it absolutely might be a cost-effective solution.  I am just putting it in the bin with other sales pitches for the moment.


  • 7.  RE: Adoption of Office 365 for Asset Management

    Posted 28 October 2018 20:05
    Edited by intouch 28 October 2018 20:04
    ​Hi Kieran,
    We are in the process of implementing something similar, is it possible that you share additional information on the subject? or do you recommend paper or related literatura?
    Thank you.
    Cordially.

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    Jharrison Prada
    Engineering Team
    ISAGEN
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  • 8.  RE: Adoption of Office 365 for Asset Management

    Posted 23 October 2018 16:35
    I'm interested. What is it about 365 that would give Asset Management an advantage?
    Cheers.

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    Jonathan Haylock
    joinedup101@gmail.com
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  • 9.  RE: Adoption of Office 365 for Asset Management

    Posted 28 October 2018 20:04
    Edited by intouch 28 October 2018 20:04
    Hi Kieran,

    I would like to link the maintenance system to the asset management system. Is power app able to build a maintenance system for me?

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    Thanks,
    Crystal